Export Custom Clearance Process

1)      JOB CREATION: The CHA will create a new job of file for Export and will collect the details like Name of the Commodity, Gross weight, Net weight, HS Code, Container type etc.

2)      SHIPPING BILL FILING: Shipping Bill is the document issued by the Customs department at the time exporting the good out of the country. The CHA will create a new shipment into their software (Logisys / EDI etc) and generate the checklist of shipping bill for confirmation. Once the checklist will be confirmed, the file will be uploaded online into the Indian Customs website (ICEGATE).

3)      SHIPPING BILL NO. ALLOTEMENT: Once the file will be uploaded on the ICEGATE, after taking little time for authentication, shipping bill number will be generated for the shipping filed online.

4)      ASSESMENT: The file will move on to the ICD / Port / CFS for the assessment of the documents by the Inspector / Superintendent of the Custom department. They will check all the required compliances regarding the Invoices, Packing lists, the schemes are adopted by the exporters,  Duties, Drawback system etc and will order to start the stuffing if the compliances are ok. For starting the stuffing, CHA has to bring the cargo at Custom station.

5)      CARTING: While the file is in assessment, most of the CHA call the cargo at the customs station for the stuffing. Carting means where the cargo will be examined by the Customs and stuffed into the container.

6)      EXAMINATION: At the carting point, the cargo will be physically examined by the Custom Inspector. The condition of the cargo must be good and well packed and pelletized. The pallets must be ISPS approved. The cargo must have proper MARKS & NOS printed on the box. And the most necessary thing is the cargo must be as per the weight and measurements declared in the packing list. Once the examination will be completed, the Customs Inspector will generate the Examination Report.

7)      L.E.O:  After the examination report issued by the Customs Inspector, the file will further move on for the L.E.O (Let Export Order) approval to the desk of the Customs Superintendent. After assessing the whole process, the Superintendent will give the print of the Original Shipping Bill and the print shall be collected from the EDI room of the Custom Station after paying Rs. 70 as an EDI charge.

Ø  Shipping Bill Copies:
-          Customs Copy
-          Exporters Copy
-          EP Copy
-          TR 1 Copy
-          TR 2 Copy
-          Exchange Control Copy
8)      STUFFING: It is the process where container will be loaded with the cargo and the will be sealed by the Customs seal and the Shipping Line seal for the safety of the cargo during the voyage. If the FUMIGATION is required then must be done after completing the stuffing.

-          FUMIGATION: Fumigation becomes necessary in order to keep away exotic pests and diseases entering into the country while permitting reasonably rapid clearance of containers. Timber insects pose a significant Quarantine risk in all countries and accordingly all wooden packing material used in the export packing should be fumigated. By carrying out fumigation at the port of loading clearance of the container at the discharge port can be done without any infestation problem.

9)      HAND OVER TO THE CARRIER:  After clearing the cargo through Customs and completing the stuffing, the container will be handed over to the carrier to carry it to the port of loading. The carrier will may be the CONCOR (Container Corporation of India) if the container move by rail or the BONDED TRANSPORTERS if move by road. 

-          RFS BL (Received for Shipment Bill of Lading) will be issued by the shipping line at this stage.

10)   LOADING ON-BOARD: The said container will be loaded on board the container ship on which it was planned by the shipping line at the time of booking. Origin THC (Terminal Handling Charges) and BL (Bill of Lading) charges will be charged by the shipping line.

-          If the container will not reach at port before PORT CUT-OFF (Gate closing) then the vessel will skip that container on the port and sail without taking this container. This is known as SHUT OUT. In that case, the charges will be in the account of the Shipping line agent and ultimately it will be charged to the Shipper. 
-          SOB BL (Shipped On board Bill of Lading) will issued by the shipping line at this stage.

11)   REACHING AT DESTINATION: The container will reach at the destination after a successful voyage.

12)   DELIVERY TO THE CONSIGNEE: Once the container will reach the port of destination, cargo will be delivered to the consignee after completing the required compliances of the destination port. It will include DTHC (destination terminal handling Charges), Import custom clearance, Bill of Entry, Import duty etc.

After completing all the process, CHA has to release the EP Copy (Export Promotion Copy) of the shipping bill and dispatch it for the shipper’s future reference and to claim the benefits under the Government Duty Drawback scheme.
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